For the sake of this example, let’s say you are going to host a virtual roundtable discussion of about 60 minutes. The worldâs leading oil, gas, and petrochemical CEOs will join a virtual roundtable hosted by the Abu Dhabi National Oil Company (ADNOC) on June 16, to discuss the critical issues facing the industry and share best practices on effective responses to COVID-19, as oil markets rebalance. So, log into Zoom and Iâll walk you through all the steps so that you can use Zoom as your virtual roundtable platform. You need to have some questions ready, in accordance with your speaker, that can serve as an ice breaker or safety net if few questions come in during the session. This is a post by Pilar Orti of the Spain Uncovered Podcast on her experience of hosting podcast roundtables. State Rep. Melissa Shusterman, D-157th, of Schuylkill Township, is inviting the community members to her virtual roundtable on local history and â¦ Although attendees may like the novelty of the session, they still want some form of structure. A virtual roundtable is an excellent way to facilitate executive-level discussions. Here are some virtual conferencing platforms that are of great quality: During the roundtable, make sure that everyone has their cameras activated. factor some audiences may experience when confronted with a different session format. Allow upvoting and comments so the people being asked can filter by relevance to the audience or dive further into topics by responding to comments in the thread. There are many things you can do to just lift that level of engagement up a bit. CONYERS â State Representative Doreen Carter (D-Lithonia) will host the âStrong Communities, Stronger Familiesâ virtual education roundtable event on Monday, Nov. 16 â¦ the Intelligence platform to run better events. 68% of B2B companies hire external moderators for their virtual round table discussion. In trying to think of a way of having multiple guests on my podcast, I came across Podcasterâs Roundtable. Invite speakers to jump off stage to mingle with the crowd and be closer to them. I breathe it every day, 12 hours a day. These organisations have the undivided attention of senior decision-makers, empowering them to support the discussion with knowledge and insight into the latest industry challenges. The host is likely paying for the event and they will have a â¦ If you are willing to see one in action, come see one of my talks. Add strong context to your content. interactive sessions are perfect for remote audiences. Nobody wants this. The Andrea Harris Social, Economic, Environmental, and Health Equity Task Forceâs Educational Opportunity Subcommittee will host a virtual public roundtable on Tuesday, October 27, 2020 from 6-8 p.m. Basically, you need a good virtual conferencing platform, a laptop, and a great microphone. A virtual roundtable provides a unique opportunity for the audience to connect with people at the same level. You can set up one tomorrow if you like. They’ve got the proven experience to have a meaningful conversation about certain business challenges. One person standing in front of a big screen. The Dos and Donâts of Hosting a Successful Virtual Event. Other attendees can vote up questions they want answered. So in this article, I’ll help you by showing you how you can host a virtual roundtable discussion that senior executives actually will attend. Tech can also help to visualize questions on the main screen, which helps those in need of visual aids during sessions. An independent moderator knows exactly how to moderate a roundtable discussion. This is partially true. Questions can be really trivial or very challenging. The roundtable attendees can send their team members to another virtual event, for example. What metrics do we need to achieve for us to call the event successful? Interactive sessions are the brainchild of the internet and tech evolution. The Ozarks Small Business Incubator (OzSBI) will host a free webinar on November 19, 2020, from 11 a.m.-12 p.m. via â¦ Any longer, and it will be too much of a drain on the audience. If a big-name customer attends, the chances of attracting a high-quality audience are much higher. You need to understand the demographics of your audience. Learn how they can bring a breath of fresh air to your event and successfully engage attendees. Of course, not all questions need to be answered. Rep. Lois Frankel will host a virtual roundtable at 10:30 a.m. with at least 20 local mayors and city managers to discuss the spike in COVID-19 cases, updates on Congressional action, and more. ALBANY, N.Y. (WWTI) â An upcoming virtual roundtable will address complications brought on by the coronavirus. He is the founder of Markletic, a blog about growth hacking and demand generation in marketing. What are our call-to-actions from the roundtable discussion? Our Virtual Roundtable Discussions allow you to host a customized Virtual Roundtable Discussion with a group of targeted allocators who are interested in hearing from you. As the host, donât forget to answer the questions for yourself too. A proven marketing and sales strategy is the so-called top-down, bottom-up approach. Find out what the host wants to achieve. You need to find a topic that is relevant and that your audience wants to discuss. You can also send a bottle of wine to celebrate the knowledge gained during the roundtable discussion. Use a hashtag to help people find and follow the conversation. There is a book about it if you want to read more. Itâs relatively easy to round up a bunch of different presenters, â¦ The speaker on stage is the legacy of how we used to do things 30, 40, 50 years ago. The concept was then adopted by several popular internet outlets, but found its popularity when forum-style website Reddit started a thread where users could ask founders of the site or subculture celebrities any questions they wanted. You get more questions in, which is a very good thing. Hereâs a round-up of the different formats along with some of the best virtual events platforms you can use. Otherwise, speakers may try to divert the conversation at times, and attendees might bring the conversation back to pain points which can sometimes represent very difficult topics to elaborate in quick answers. Every Monday, Wednesday and Friday we are hosting virtual round table conversations where members can get together to share successes, discuss challenges and highlight best practices. There are complex, messy aspects of every profession. We breezed through them while participants were getting ‘warmed-up’ and had to ad-lib the rest of the session. With an independent moderator, you can lift up the quality of your event. Based on member challenges and opportunities, Virtual Roundtables enable participants to network, learn and benefit from the shared knowledge and experience of the group through moderated dialogue around one specific topic â without leaving the comfort of their own surroundings. Consider a no-show rate of about 20-30%. So, it’s essential to collect feedback from the roundtable discussions that you host. Advertisement Advertisement Advertisement Advertisement The Top News & Research in your Inbox SUBSCRIBE Interactive sessions are the future, be they roundtable, creative Q&A, or other novel formats. The New York State Senate has announced their virtual roundtable, which will be centered around the impact of COVID-19 on art and cultural communities statewide. AFRICA FINTECH FOUNDRY, ACCESS BANK HOST VIRTUAL FINTECH ROUNDTABLE - Africaâs leading digital innovation hub, Africa Fintech Foundry (AFF), is set to host the first virtual edition of its FinTech innovation Roundtable on December 11, 2020. This is your only path to success. Unfortunately, if you donât know the basics of moderating a panel in a face-to-face (F2F) environment, then you wonât do well moderating in a virtual environment. To boost the outcome of digital networking. The benefits are indisputable. Perhaps a separate event where the influencers will get hands-on experience with your platform or software. A virtual roundtable is an excellent way to facilitate executive-level discussions. There are plenty of tools that you can use to facilitate this. When selecting a topic, keep your target audience in mind. Virtual roundtables are effective in many situations. When I first started out organising conferences they weren’t the most sophisticated events. AMA® and Ask Me Anything® are, in fact, trademarks owned by Reddit. Attendees can use apps or audience response systems to ask questions live. This doesn’t mean you’ll have a bad roundtable, but the more preparation you can do, the less stressful it will be for the moderator. If your audience appreciates and responds well to the format, the rewards can be considerable. We love to think attendees share the same commitment and interest in sessions, but realistically they might only have decided to attend a few minutes before. Your live (moderated) social wall can display the the best bits of the action for others at the event and attract attendees from other areas of the venue. You don't know what the audience will ask, you don't know if questions will be submitted, you don't know how the speaker is going to react, you don't know whether the end result will be useful and universally valuable for your audience. Have you tried roundtables or interactive sessions at your events? Social is also a key part of the actual session. I’ve moderated some roundtables where we’ve only had a few discussions points. Attendees want interaction, and event technology offering engagement is booming. What are they going to get out of it? Hosting a virtual roundtable discussion is an excellent way to accommodate this need. Here are four things we learned in our early days doing roundtables that can make or break the event experience for your attendees: Our best roundtables are always those with the clearest focus. Done right, interactive Q&A sessions are very personal. They would have a Powerpoint deck projected on the screen and we’d work through a dozen speakers a day. If you followed point #3 they will be able to ask questions via the app. A senior executive of your company will moderate; You can get your sales team to collect feedback. When you learn how to host a virtual roundtable effectively, you will be able to generate a lot of business value for your company. Whenever I host a virtual roundtable discussion, I always make sure to invite a partner and a customer. The clearer idea helped us create an experience that worked for all the participants. EVENT - MDHHS to host COVID-19 virtual roundtable with national, state and local experts Michigan Department of Health and Human Services (MDHHS) Director Robert Gordon and Dr. Joneigh Khaldun will co-chair a COVID-19 virtual roundtable on Monday. The speaker should walk around the audience. 8 Tips on how to perfect your virtual event marketing plan, Blue Yeti USB Mic for Recording & Streaming, intent-data to understand what your attendees are researching online, Top SEO Technique that always works to increase the DA of a website. This can be a tricky person to find especially if you’re working with sponsors on a roundtable. This is quickly becoming a given for most events. While participants benefit from the knowledge shared within sessions, the networking component is increasingly important. Invite attendees to stream the session live. So think of topics that your target audiences want to discuss with people from the same level. Always put your audience first. It should be your goal to have a follow-up meeting with everyone that attended your virtual roundtable discussion. In fact they were born this way. Hosting a Roundtable on Your Podcast. Early on, we learnt with roundtables that quality always trumps quantity. At the end of last week, our topic focused on Zoom in a K-12 environment. By hosting a Virtual Roundtable, solution providers position themselves amongst industry elite as a trusted advisor. How many registrations will we need to achieve our target attendance number? Especially if you are hosting multiple roundtables, you need to keep track of the follow-up. Required fields are marked *, How to Host a Virtual Roundtable Discussion That Converts. Of course, you also need to align the topic with what your company can offer. The Savannah Jaycees will host a virtual roundtable discussion Monday evening with the candidates for Georgia Public Service Commission District â¦ PAOLIâState Rep. Melissa Shusterman, D-157th, of Schuylkill, is inviting the community members to her virtual roundtable on local history and preservation next â¦ And, to be honest, hosting a virtual roundtable is not rocket science. Try to make sure that attendees know well in advance that you are going to run a session dedicated to Q&A and that they can ask whatever they want. This moderator needs to be an expert on the topic that will be discussed. When people sit down to discuss an issue face to face, they have the â¦ This all starts with your own mindset and the strategy that you have to make the virtual roundtable successful. Here is how to create a proper event dashboard. The quantity of leads is simply much less. Having someone from your team to summarize the answers you give on social media will help to digest what is being discussed and expand reach, involving remote audiences in the conversation. Do not miss out on the opportunity. All the little things that a live audience wonât see (or will forgive) get magnified online. How To Host Incredible Hybrid Events In 2021? This doesn’t always match well with the collaborative and democratic nature of a roundtable. This is a great way to turbocharge remote attendance. Start an online discussion by live tweeting an event, asking a question, or hosting an Ask Me Anything. And, to be honest, hosting a virtual roundtable is not rocket science. This gives attendees the chance to prepare as well. There are a variety of ways to host a virtual event. This means that there are many influencers that will make or break a deal. Learn how they can bring a breath of fresh air to your event and successfully engage attendees. Interactive sessions are the future, be they roundtable, creative Q&A, or other novel formats. Live tweeting . Through combined intelligence, you will be able to select the right roundtable discussion topic. Of course, there are also tremendous benefits to inviting a customer. Using your website and most of all social media to communicate what you are trying to do is instrumental to the end result. In this post, I wanted to share a few insights I’ve gained organising roundtables and other interactive sessions. For instance, you can quickly promote an attendee to a panelist so they can interact live. What topics would cause them to attend this roundtable? If they are mostly IT people, then they might like high-tech gadgets. Another important piece is reporting. In a Reddit AMA, Sir David Attenborough got asked about his most upsetting career moment, which led to a very heartfelt reply. We’re talking about unfettered access to a popular or influential speaker that offers people a chance to get unpublished insights into relatable problems. The Greater North Dakota Chamber has announced they will hold their CEO Roundtable event as a virtual â¦ Crowdstreaming is a powerful tool for extending reach and access to an even bigger audience. If your speaker is not confident enough with the subject, you may want to reconsider. According to The Atlantic, the concept of ‘Ask Me Anything’ started in 1992 with the debut of a book called Ask Me Anything: A Sex Therapist Answers the Most Important Questions for the 90's. Me moderating a roundtable at Digital Cream Melbourne Before the day. These five tasks are instrumental in securing success: If not taken care of, they will have a negative impact on the success of the session. When two companies are sourcing attendees, the chances of success are higher. Include a video at the start of the roundtable discussion to set the stage for discussion. What are you going to do to make it special? You can send this to them. However, you can always ask your sales team for feedback about what they see in the market. They want to walk away with knowledge. Make sure your speaker is comfortable with the session, make sure that they are 100% on board and committed to make the most out of the experience. If you've met me around the world, you know how annoying I can be talking and talking about #eventtech. Impress them now and your sales will have an easier time to schedule a follow-up meeting. In addition, it’s much easier for C-level executives to free up an hour on their agenda rather than 3 hours. This is what is valuable for C-level executives. This will create buy-in from sales, which will make them more motivated to invite their connections to the virtual roundtable. This gives your sales a great opportunity to book that follow-up meeting. Start by understanding what problem you are trying to solve with this virtual roundtable. This is the only way that C-level executives will make time for your event. But as they are becoming more important, we think it’s important to revisit some of the most common formats and the best practices for executing them. It also reduces that 'Where am I?' The format of a virtual roundtable is crucial to its success. Zoom tips â¦ The challenge is getting senior decision-makers to attend your virtual roundtable. The chances of success are high, but there is something you must take into consideration. The format needn’t be complicated. Can you share more tips? The challenge is getting senior decision-makers to attend your virtual roundtable. Host a virtual event using Zoom Video Webinars. If you are selling marketing software, it wouldn’t make much sense to host a virtual round table about accounting best practices. With access to the experts, attendees can get targeted advice on their specific context, as opposed to a general address which has its evident limits. Don’t cheap out on the microphone. One of the most successful has been the roundtable. Break through the aura celebrities have and make them accessible to our audience. Collect a bunch of roundtable discussion topics, and get them validated by management, sales, and your partners. We wanted as many people to attend as possible so our sponsors got the most value for their money. Consider using intent-data to understand what your attendees are researching online. However, you might be able to create more value when you get an independent person to moderate your roundtable discussion. At the end of the virtual roundtable discussion, you can announce your call-to-action for the influencers. They’re intelligent and seasoned. This is highly influenced by cultures, but you need to understand what timeframe would work best for your audience. We often like to organize themes around industries or specific specialities. This increases the quality of the discussion and provides credibility. Download Issue Three There is dealing with all the immediate challenges now and then there is the pressing need to create solutions in partnership with governments for the future. The Moderators or MCs have a key role in the success of an interactive session. However, in this day and age, the amount of information on the internet is massive. Their role is slightly different from moderating a panel or roundtable: they need to be more incisive, tech savvy and aware of the audience. In-event polling to make it interactive and to come up with discussion points. Generally, your partner has domain expertise. See that's my passion. As we’ve matured and our audience has changed, we’ve tried out a variety of different formats at varying degrees of success. Let anyone ask anything – it’s as simple as that. You need to define your success metrics from the beginning and validate these with your local sales directors. She's joining state Senator Jay â¦ They have to: It’s a tough job. Former second lady, Jill Biden, will host a virtual round table with North Carolina working families Thursday. If you only have 60 minutes, you don’t want anything to go wrong. Instinctively, we turned to our conference speakers to be moderators. Whether you need to host digital marketing events, all-hands meetings, product announcements, or training sessions, a Zoom Video Webinar is an easy-to-use option for managing and engaging with your audience. ATLANTA â State Rep. Doreen Carter (D-Lithonia) will host the âStrong Communities, Stronger Familiesâ virtual education roundtable event on Monday, November 16, 2020, 6 p.m. via Zoom.To register for Zoom access, please click here to watch a live stream via Facebook, please contact [email protected] A quality microphone doesn’t have to be expensive but it provides a much better user experience. It’s a gathering of about a dozen interested people, often with similar interprets or job titles. This is a quite likely scenario. Think of ways to provide extreme value for them. I love bringing people together and a podcast seems a good place as any to do so. To host a virtual roundtable discussion, you need to have the right technology as well. It’s a great idea to send lunch to everyone so they feel included. This means that you can host many of them each quarter. However, the people attending your roundtable discussion are senior people and they are hard to reach. But any success will vastly depend upon the work you put into it upfront. That’s why senior decision-makers want to talk about business challenges with people at their level and in their market. The most common reason is to generate new pipeline for your sales team. Connecting your speaker to the audience is actually a very good idea, regardless of what type of session you are running. In reality, it depends on many factors. When we were starting out, our biggest concern with roundtables was getting bums on seats. They were knowledgeable, but that didn’t always lead to them being good roundtable moderators. C-level people are at that position for a reason. With any virtual roundtable discussion, there are some basic things that you must do including: As mentioned, those are just the basic things. Place your camera at eye level. Senior decision-makers want to discuss business challenges with people at the same executive level. You need to provide a unique experience to your audience. The roundtable will be lead by Chair of the Senate Committee on Cultural Affairs [â¦] The attendees are senior decision-makers. If you run events, you know that attendees are reluctant to ask questions at the end of regular sessions. âEducating our children should be our highest priority,â said Rep. Carter. But high risk = high return. You get more engaged attendees online willing to learn more about your event and very likely attending next year. HARTFORD, Conn â Senator Richard Blumenthal will be hosting a virtual roundtable today at 11 a.m. This is done through a streamlined videoconferencing platform. Also have some prepared on the tech platform you are going to use. I've written an article with 8 Tips on how to perfect your virtual event marketing plan. We knew who should and shouldn’t attend. What do we mean by a roundtable? KnowYourMeme says there was a mid-'90s AOL chatroom called, "Ask Me Anything" in the romance category. Additionally, it will give your speaker enough confidence to perform and not think they are going against a public execution in front of hundreds of people. Pre-event polling to understand why the person is attending and what that person wants to get out of it. If you want to host a successful virtual roundtable discussion, then you must have your audience in mind from the get-go. Why should they attend? While putting a personality, celebrity or performer in touch with your audience sounds like the ultimate idea, you really need to consider carefully whether this is the right move for your event. After a successful virtual roundtable discussion, the audience will walk away inspired and with actionable strategies. This person has to be articulate, confident and knowledgeable about the topics discussed. These aren’t necessarily revolutionary formats. At the end of the day, you want to provide the audience with inspiration on how they can solve critical issues with your solutions. We began by sharing the resources available to both educators and administrators to maintain privacy and control. Therefore, you need to have a call-to-action for the influencers. It is probably the best channel to promote it. In fact, it’s quite overwhelming. The reason is that the goal of a virtual roundtable discussion is that people can talk and that they can see each other. With a webinar format, this is more difficult to achieve. There are a couple of options out there. This mix of silliness and meaning is what makes these sessions widely popular, but they also carry a lot of potential to deliver targeted, relevant content. As always, the official stream needs to be of quality and you need to have someone dedicated to look after it. The last thing you want is a moderator who dominates the discussion. Of course, you also have your own objectives. The B2B buying process is complex, especially when it comes to big transactions. Perhaps it’s early in the morning or perhaps it’s at dinner time. You will start making concessions and accept a lower level audience. As our latest report on engagement shows, events have evolved. Having a clear theme or topic will fuel productive conversation at your roundtable, but facilitators should be well-versed enough for a deep discussion, especially important if your group takes a bit of time to warm up. EVENT - MDHHS to host COVID-19 virtual roundtable with national, state and local experts Michigan Department of Health and Human Services (MDHHS) Director Robert Gordon and Dr. Joneigh Khaldun will co-chair a COVID-19 virtual roundtable on Monday. Fully virtual events â as well as hybrid events, which offer both an in-person event as well as a digital component â are a perfect solution to combine the best of live event experience with the digital engagement people crave. Those other executives have been there before. Barack Obama was asked about the White House beer recipe :-). ... As with the many other communications/content projects we take on here at our high-tech PR firm, the roundtable presents a win-win opportunity â for the media outlet, the reader and the participants. C-level people are used to a lot, so you have to think outside the box to make it special. This is one of the key reasons why formats like the unconference struggled to become mainstream. Virtual roundtables are quite cheap but you can split the costs 50-50%. So it’s essential to tackle both the decision-makers and the influencers. So let's have a look at 9 tips to make sure your interactive Q&A session is spotless: I can talk about #eventtech for hours. How are you going to provide value for them? The roundtable will feature members from the â¦ Feedback can be collected through a couple of ways: My personal preference goes out to option 2. 10 Tips to Run a Successful Ask Me Anything® Session, The Ultimate Guide to Planning a Conference Panel Discussion. You shouldn ’ t want Anything to go wrong can bring a breath of how to host a virtual roundtable air to innovative... A proven marketing and sales strategy is the person chairing and often leading the.... They can bring a breath of fresh air to your innovative attempt the risk averse a. The industryâs smarter leaders are approaching the crisis much higher have the â¦ hosting a virtual.... 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